Part 4 Test Questions

PART 4 – RECORDS APPRAISAL, RETENTION, PROTECTION, AND DISPOSITION

Part 4 relates to records appraisal, retention, protection, and disposition, regardless of the record media or format. The Annotated Outline provides detailed information about the content of Part 4.

Part 4 – Sample Questions

 

  • INTRO POLL QUESTIONS/ANSWERS

 

 

1. During the records inventory, a formalized survey instrument must delineate the data to be collected for each:

 

  1. record series.
  2. retention trigger.
  3. location.
  4. interviewer.
  5. file cabinet.

2. If the questionnaire method is used during a records inventory, it is important to provide:

  1. computers.
  2. financial benefits.
  3. orientation sessions.
  4. sharpened pencils.
  5. calculators.

3. Before beginning the records inventory process, the RIM manager should ask background questions about the _____ of the program unit.

  1. financial stability
  2. budget
  3. liabilities
  4. mission
  5. location

4. Records supporting functions which prove the unit’s or organization’s financial status have _____ value.

  1. legal
  2. administrative
  3. evidential
  4. operational
  5. fiscal

5. The _____ value of records is derived from the original use for which they were created.

  1. legal
  2. evidential
  3. essential
  4. primary
  5. secondary

6. Some retention triggers are based on specific:

  1. events.
  2. litigation.
  3. individuals.
  4. retirements.
  5. volumes.

7. When a retention period elapses, the record series is supposed to be eliminated or destroyed, unless destruction is suspended for:

  1. review.
  2. budget.
  3. retirement.
  4. litigation.
  5. reference.

8. The principal advantage of a media-neutral retention schedule is revision is not necessary when a record series is:

  1. destroyed.
  2. no longer used.
  3. converted.
  4. lost.
  5. referenced.

9. Retention schedule implementation may include the following activity: destruction, transfer, and:

  1. duplication.
  2. conversion.
  3. relocating.
  4. misfiling.
  5. litigation.

10. Records compliance audits may be performed by the RIM staff or by a compliance-oriented function such as a(an):

  1. internal auditor.
  2. corporate attorney.
  3. outside counsel.
  4. accounting firm.
  5. public relations staff.

 

  • FINAL ASSESSMENT POLL QUESTIONS AND ANSWERS

 

 

11. Records retention compliance audit findings and recommendations should be initially discussed with:

 

  1. executive management.
  2. corporate attorneys.
  3. public relations.
  4. program line management.
  5. human resources.

12. Vital records are:

  1. important.
  2. replaceable.
  3. misfiled.
  4. archived.
  5. essential.

13. A business _____ plan defines the resources, actions, tasks, and data required to manage disaster prevention, emergency preparedness, disaster response and recovery, as well as business resumption.

  1. strategic
  2. budget
  3. process
  4. continuity
  5. model

14. The analysis phase of the business continuity management lifecycle includes:

  1. evaluating, updating, improving the results of exercises.
  2. establishing policies and procedures for coordinating incidents.
  3. prioritizing business functions by assessing impacts.
  4. developing plans to communicate with internal stakeholders.
  5. designing incident management plans.

15. Records disposition includes destruction, deletion, or:

  1. transfer to an archive for permanent preservation.
  2. duplication of current business files.
  3. transfer to a records center.
  4. derivative dispersal.
  5. Improvised dispersal.

16. Archival program elements include: selection, appraisal, acquisition, arrangement and description, preservation, reference, and:

  1. classification.
  2. shredding.
  3. colocation.
  4. outreach.
  5. marketing.

17. A _____ archives is a collection of materials preserved for future use but with no current access.

  1. public
  2. private
  3. manuscript
  4. dormant
  5. dark

18. A _____ archive manages and preserves the records of a business.

  1. manuscript
  2. repository
  3. public
  4. digital
  5. private

19. _____ involves using chemicals to soften the paper and destroy the writing before pulverizing the documents.

  1. Pulping
  2. Shredding
  3. Dissolution
  4. Degaussing
  5. Maceration

20. A _____ service can be engaged to pick up records for destruction.

  1. trash
  2. landfill
  3. recycling
  4. bonded
  5. notarized

 

 

 

 

 

NOTE: For authorized presenter use during ICRM Virtual Exam Prep Workshop Series ONLY, Distribution Prohibited.

 

 

 

 

 

 

 

 

 

 

Answers:

 

 

 

 

 

 

 

 

 

 

  1. A
  2. C
  3. D
  4. E
  5. D
  6. A
  7. D
  8. C
  9. B
  10. A
  11. D
  12. E
  13. D
  14. C
  15. A
  16. D
  17. E
  18. E
  19. E
  20. D