Part 2 Test Questions

PART 2 – RECORDS AND INFORMATION: CREATION AND USE

Part 2 pertains to the creation, production, and distribution of information. The Annotated Outline provides detailed information about the content of Part 2.

Part 2 – Sample Questions

 

  • INTRO POLL QUESTIONS/ANSWERS

 

 

1. A _____ is a collection of controlled vocabulary terms used to describe an organization’s information components.

 

  1. data map
  2. taxonomy
  3. thesaurus
  4. database
  5. glossary

 

2. _____ provide evidence of work activity and help the organization conduct its business in an efficient and accountable manner.

  1. Records
  2. Databases
  3. Archives
  4. Websites
  5. Wikis

 

3. _____ a record means ensuring that the record becomes fixed so that it cannot be altered or deleted.

  1. Accessioning
  2. Archiving
  3. Authenticating
  4. Converting
  5. Capturing

 

4. The process of moving records from one hardware or software configuration to another without changing the format is data:

  1. mapping.
  2. compliance.
  3. migration.
  4. transferring.
  5. commuting.

 

5. The process of creating a _____ involves compiling a complete list of all systems used, including communication and collaboration tools.

  1. data map
  2. records audit
  3. retention schedule
  4. static webpage
  5. discovery request

 

6. Risk _____ reflects the organization’s attitude toward risk—how much risk an organization wants or is willing to assume.

  1. behavior
  2. mitigation
  3. algorithm
  4. tolerance
  5. privacy

 

7. A records management program audit is a systematic study conducted to assess how well a program or operation is working. The audit can be used to evaluate practices, systems, technologies, and:

  1. employees.
  2. computers.
  3. accounting.
  4. marketing.
  5. facilities.

 

8. _____ is the process by which users are identified and granted certain privileges to information, systems, or resources.

  1. Retrieval rights
  2. Policy approval
  3. Audit authority
  4. Gap analysis
  5. Access control

 

9. A(An) _____ policy is a policy that a user must agree to follow in order to be provided with access to a network or to the internet.

  1. retention
  2. data acquisition
  3. acceptable use
  4. reoccurring data
  5. electronic communication

 

10. A litigation hold is a stipulation requiring an organization to preserve all data that may relate to a legal action and be made available for:

  1. destruction.
  2. spoliation.
  3. research.
  4. discovery.
  5. protection.

 

 

  • FINAL ASSESSMENT POLL QUESTIONS AND ANSWERS

 

 

11. _____ is focused on the protection of data from access and exploitation by unauthorized entities.

 

  1. Retention
  2. Conversion
  3. Management
  4. Privacy
  5. Security

 

12. _____ information comprises intangible information assets including copyrights, patents, software programs, source code, and algorithms.

  1. Private
  2. Proprietary
  3. Confidential
  4. Personal
  5. Economic

 

13. Personally Identifiable Information (PII) is information by which a(an) _____ may be identified.

  1. company
  2. doctor
  3. vendor
  4. individual
  5. organization

 

14. A virus _____ is a file or multiple files that are downloaded by a security program to identify a computer virus.

  1. program
  2. signature
  3. host
  4. scope
  5. search

 

15. _____ is(are) important for electronic documents that undergo revision and redrafting by different users.

  1. Retention policy
  2. Litigation holds
  3. Version control
  4. Change procedures
  5. Data mapping

 

16. Unstructured data is anything that is not in a:

  1. database
  2. spreadsheet
  3. folder
  4. data mart
  5. tweet

 

17. _____ is the structured information that describes, explains, locates, and otherwise makes it easier to retrieve, use, or manage information resources.

  1. Mashup
  2. Keyword
  3. Record
  4. Metadata
  5. Lifecycle

 

18. Tools and platforms specifically designed for participatory interaction such as publishing, conversing, and sharing content are:

  1. static websites.
  2. structured databases.
  3. semantic searches.
  4. software.
  5. social media.

 

19. Electronic communication tools include email, instant messaging, and:

  1. databases.
  2. voicemail.
  3. correspondence.
  4. telecommuting.
  5. bar codes.

 

20. _____ is the concept of businesses electronically communicating information that was traditionally communicated on paper, such as purchase orders and invoices.

  1. RFI.
  2. RFQ.
  3. EDI.
  4. COM.
  5. PDF.





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Answers:
  1. B
  2. A
  3. E
  4. C
  5. A
  6. D
  7. E
  8. E
  9. C
  10. D
  11. E
  12. B
  13. D
  14. B
  15. C
  16. A
  17. D
  18. E
  19. B
  20. C